Salary day in many coaching institutes means the owner, a register and a calculator, counting how many classes each visiting teacher took. It is slow, it causes disputes, and it is usually done late at night.
Two ways teachers are paid
| Model | Who it suits | How salary is worked out |
|---|---|---|
| Per class | Visiting and part-time teachers | Classes taken ร rate per class |
| Fixed monthly | Full-time teachers | A fixed amount each month |
| Monthly payroll | Full-time teachers and office staff | Salary structure, leave, bonuses and deductions |
Per-class pay, counted from attendance
For per-class teachers, Snelap AI counts the class sessions the teacher was marked present for in the month and multiplies by their rate. No register counting. While a month is pending, the figure is calculated live, so a correction to a mis-marked class is picked up automatically.
When the owner marks the month paid, the numbers are frozen. A later attendance correction never changes what a teacher was already paid.
Monthly payroll for full-time staff
- Generate drafts for the month from each person's salary structure.
- Adjust โ add bonuses or deductions. Drafts are recalculated if a leave approval or salary change comes in late.
- Finalise โ the month's numbers are locked.
- Mark paid โ each staff member is emailed a PDF payslip and sent a WhatsApp note.
Payroll covers everyone โ teachers and office staff such as accountants, receptionists and wardens โ in one list.
Who can see salaries
Salary is sensitive. Permissions separate viewing payroll, managing it and marking it paid, and the owner decides which roles get which. Every staff member can always see their own payslips.
Tips for fewer salary disputes
- Agree the rate and model in writing when a teacher joins.
- Make sure teachers mark their own attendance for every class โ it is the basis of their pay.
- Pay on a fixed date every month.
- Share the class count before paying, so questions come up before money moves.
Teacher salary and staff payroll are part of Snelap AI's Coaching ERP and School ERP. See also staff leave management.
Frequently asked questions
Snelap AI Team
The team behind Snelap AI, building software for coaching institutes, schools and colleges across India, and writing about running them with less paperwork.