Most parents already pay by UPI. The problem is not getting paid — it is knowing who paid. A ₹3,000 credit with "fees" in the note could belong to any of a dozen students.
Payment links solve the matching problem
Instead of one shared UPI ID, each fee due gets its own payment link: one student, one month (or instalment), one exact amount. The link opens a payment page with UPI, cards and net banking, and comes with a QR code and a short URL that fits in a WhatsApp message.
Because the link already knows the student and the amount, the payment is recorded against the right student the moment it succeeds. The ledger updates, a PDF receipt goes to the parent and the owner is notified.
Your money, your account
Each institute can connect its own Razorpay account. Payments settle directly to the institute's bank account through Razorpay — Snelap AI never holds your fee money. The keys you connect are stored encrypted.
Institutes that do not want a payment gateway at all can use a UPI-only mode instead, and record payments as they arrive.
What happens if a confirmation is missed?
Payment gateways confirm payments with a background message (a webhook). Occasionally one is delayed or lost. Snelap AI checks Razorpay directly every 15 minutes for any link that should have been paid, and the owner can trigger a resync at any time. A paid fee never stays stuck as "pending".
Cash and cheques still count
Not every family pays online. Payments at the counter — cash, UPI to the institute's phone, card, bank transfer or cheque — are recorded manually and land in the same ledger with the same receipt numbering, so reports never split into "online" and "offline" worlds.
Refunds
When a student leaves and a refund is due, it is issued through the same gateway account that collected the payment, and recorded in the student's ledger.
Setting it up
- Create a Razorpay account for your institute (or use UPI-only mode).
- Connect it in Snelap AI's payment settings.
- Set up fee structures for your batches.
- Turn on reminders — each one carries the payment link.
Read next: fee structures explained and how automatic reminders work.
Snelap AI Team
The team behind Snelap AI, building software for coaching institutes, schools and colleges across India, and writing about running them with less paperwork.